Signed Constitution (28th Mar 2018 update): CLICK HERE
CONSTITUTION
1 Name
1.1 The group shall be known as the Highland Badminton Group (herein called
‘HBG’).
2 Objects
2.1 The aim of the Group is to promote and develop the sport and recreation of Badminton in the Scottish Highlands & Islands in direct alignment with Badminton Scotland Regional Development Officer jurisdiction
2.2 In furtherance of the above aim, the Group shall seek to:
- Provide opportunities for everyone to participate in Badminton
- Support the development of strong clubs
- Develop and manage development squads
- Develop opportunities for quality competition
- Liaise closely with Local Authorities, Local Sports Councils, Schools and BADMINTONscotland.
- Identify internal and external funding opportunities.
- Liaise with key agencies involved in the development of Badminton.
- Develop and co-ordinate a comprehensive pathway to coach education and training programmes.
3 Membership
3.1 Membership shall be open without exclusion to any individual or group taking an active part in the work of the HBG.
3.2 The Management Committee (herein called ‘the committee’) shall have the right for good and sufficient reason to terminate the membership of any individual, provided that the member concerned shall have the right to be heard by the committee before a final decision is made.
4 Management Committee
4.1 The Group shall be managed by a Management Committee of members who shall be elected at the Annual General Meeting (AGM) in each year and subject to termination of office by resignation or otherwise, shall remain in office until their successors are elected at the next Annual General Meeting following their election. The Committee shall have full power to fill any vacancy that may occur. The retiring members of the Committee shall be eligible for re-election. The Committee shall have power to co-opt additional members who shall be members of the group provided that the number of co-opted members does not exceed one third of the total number of elected and ex-officio members. All members of the Committee shall retire annually but shall be eligible to be appointed or co-opted again. The Committee shall have power to delegate any of their responsibilities and duties to a subcommittee appointed by and responsible to the Committee. The Committee shall have power to appoint such staff to further the aims and objectives of the Group.
5 Officers
5.1 At the Annual General Meeting the members shall elect a Convener, Tournament Secretary, Minute Secretary, Coaching Convener, Treasurer, Child Protection Officer. The committee should not be less than five and not more than twelve members.
6 Annual General Meeting
6.1 Not less than 14 days notice of the Group Annual General Meeting shall be given to all Clubs in HBG and to all members of Group Committees. Similar notice must be applied for SGM (Special General Meetings).
6.2 The AGM of the Group shall be held at least every 12 months and before the 25th of April in any year to conform with BADMINTONscotland terms (ref NGB section 14.1 Memorandum and Articles of the Union.) to transact the following business:
To receive and, if approved, to adopt a statement of accounts to the end of the preceding year.
- To consider and, if approved, sanction any duly made alteration to the Constitution.
- To provide a written report on the activities on the group over the preceding year.
- To deal with any specific matter.
6.3 The Group Convenor shall not later than 14 days after the Group Annual General Meeting intimate to the Secretary of the Union (BADMINTONscotland) the names and addresses of the Group Convenor, and the Group Committee.
6.4 The Committee shall meet at its discretion, but there shall not be more than 6 months between meetings.
6.5 The quorum at general meetings shall be 4 eligible to vote of the membership, and for Committee meetings the quorum shall be 3.
6.6 Any changes to the Constitution must be submitted in writing and signed by the proposer 14 days prior to the date of the Annual General Meeting and shall require a two thirds majority of those present and eligible to vote at the General Meeting or a meeting specially for the purpose.
6.7 The Convener shall hold a casting vote at all meetings in addition to a deliberate vote.
7 Committee Meetings
7.1 The Convener will be responsible for the writing of the Minutes of the Annual General Meeting of the group and of committee meetings.
7.2 The committee shall normally meet once per month.
7.3 When required, short life working groups will be created to work on a particular issue.
8 Finance
8.1 All monies raised by or on behalf of the group shall be applied to further the aims of the group and for no other purpose.( see 2.1)
8.2 The Treasurer may at any time retain on hand a sum not exceeding £250 for current expenses.
8.3 The Treasurer shall keep proper accounts of Finance.
8.4 All bank accounts will be operative on 2 named signatories, namely the Treasurer and one other. All monies received on behalf of the Group shall be paid into a bank account in its name.
8.5 The accounts shall be audited at least once a year for submission.
9 Subscription Fees
9.1 There will be no subscription fees.
10 Dissolution
10.1 If the Committee, by a simple majority, decides at any time on the grounds of expense, or otherwise, that it is necessary or advisable to dissolve the Group, it shall call a meeting of all members who have the power to vote. Notice of such a meeting will be given as stated in clause 6, hereof, and posted on a conspicuous place or places. Such a decision shall be confirmed by a simple majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or in the name of the Highland Badminton Group. These assets will be given to a charitable organisation or a suitable sports related club or association, chosen by the current Group committee.
11 Trophies
11.1 All trophies belong to the group in perpetuity.
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